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Visual distinction with Type and Number - especially with Auto Numbering

RFI auto numbering is duplicating RFI numbers. Below are my settings and the results.

Red #1 already existed, Red #2 was autogenerated duplicating the existing RFI number and it does not have any formatting like by Project and type.

  • Gravatar Tom Edwards
  • Jun 1 2017
  • In Review
Company Viewpoint
Job Title / Role SE
I need it... 3 months
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    Aaron Jost commented
    June 4, 2017 17:55

    Thanks Tom – 

    With the Auto-Number set to generate numbers by Project and Type it is possible to have the same number –but for different Types.  That is what it looks like you have here.

     #1  TYPE = Fabricator RFI , RFI# = 2

    #2  TYPE = Request for Information, RFI# = 2

     With the Type designation there can be two number 2’s – one for each Type.

    ======================================================================== 

    I get it now that I have moved “Type” beside RFI# but if anyone but me logs into our demo environment some will not “get it” because there is no visual indicator that RFI#/Type is the key value. Is there any type of visual that can make this more apparent? Untrained users will see duplicate RFI#’s and are likely be confused as I was.

    Might need to get the UI team to take a look.

     

    Ideas:

    • Turn the “Type” blue and make it a hyperlink to the RFI#?
    • Change the Type and RFI# column headers another color. This is going to come up later, think about PCO’s that have types.

     

    Eventually this will have to be solved for any doc types like this with multiple keys or confusion will continue…

     

     

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